Things you need to know about: Database & Software.

What is a Database?

A database is an organized collection of data, so that it can be easily accessed and managed.

You can organize data into tables, rows, columns, and index it to make it easier to find relevant information.

To picture it of, database is like a super organized filing electronic cabinet for information. Where Instead of having lots of paper files, you have a computer system that keeps all of the information neatly and well-arranged. This could be anything from names and addresses to pictures and numbers. 

What type of software is Microsoft Office Excel?

Microsoft Office Excel is software designed for creating and managing spreadsheets. 

A spreadsheet is a digital platform used to organize, analyze, and present data in a structured table format.

Excel lets users input, manipulate, and handle data through functions, formulas, and formatting tools. It's commonly utilized for tasks like financial calculations, data analysis, and creating charts. Excel facilitates data entry, calculations, and visualization, making it indispensable for both personal and professional applications.

What type of software is Microsoft Office Access?

Microsoft Office Access functions as database management software, specifically for creating and overseeing relational databases. 

These databases are structured collections of data stored in interconnected tables. Access streamlines tasks like data input, storage, retrieval, and manipulation by enabling the creation of tables, definition of table relationships, design of data input forms, creation of targeted queries, and generation of organized data reports. 

Particularly useful for tasks like customer management, project tracking, and inventory control, Access offers a user-friendly interface that simplifies the design of databases, forms, queries, and reports, making it a valuable asset for businesses and organizations seeking efficient data management and analysis solutions.

Difference between Microsoft Office Excel & Microsoft Office Access:

Complexity and Data Volume

Access: 

Access is better suited for handling larger volumes of structured data with complex relationships. It can efficiently manage databases with multiple tables, allowing for comprehensive data organization and retrieval.

Excel: 

Excel is more suitable for smaller datasets and tasks that involve individual calculations, charts, and graphs. It might become less efficient when dealing with very large datasets or when intricate data relationships need to be maintained.

Data Integrity and Security

Access: 

Access offers more robust data integrity and security features, allowing you to set permissions and control access to specific parts of the database. It's suitable for scenarios where data security and controlled user access are critical.

Excel: 

Excel provides basic security features, but it's generally less suited for scenarios where strict data integrity and controlled user access are essential.

In simple terms, Microsoft Access is designed for handling organized databases with a strong emphasis on structured data and relationships. In contrast, Microsoft Excel is made for crunching numbers, analyzing data, and creating visuals like charts and graphs. Your decision between Access and Excel should be based on what kind of information you're dealing with and the tasks you want to complete.